Mastering MyPeopleDoc: 5 steps for effective use in 2026

Activation, security, organization, sharing, and portability: 5 steps to master MyPeopleDoc and make the most of your digital HR safe in 2026.

MyPeopleDoc has established itself in 2026 as the benchmark digital HR safe in France: more than 3,000 client companies (Total, Air France, Ubisoft, Société Générale, SNCF, Carrefour) and more than 8 million active employee safes. Published by UKG (Ultimate Kronos Group) since the acquisition of the French gem PeopleDoc in 2018, the service was officially renamed UKG HR Service Delivery on the company side, but keeps the name MyPeopleDoc for the employee space. Payslips, contracts, amendments, certificates, bank account details: your entire administrative career fits into 10 GB of secure personal space, with legally valid archiving entrusted to Arkhineo (Docaposte) and payslip retention for up to 50 years — accessible for life, even after you leave the company. Yet, most users only use a fraction of MyPeopleDoc’s possibilities. Here are the 5 concrete steps to master your MyPeopleDoc safe, from the first invitation email to your professional life after the company.

Step 1 — Activate your MyPeopleDoc account correctly

Activating your MyPeopleDoc account determines everything that follows. A bad decision at this stage (work email instead of personal email, expired link, weak password) can cost you access to years of electronic payslips.

The trigger: the invitation email from your employer

It is impossible to create a MyPeopleDoc account on your own. The service works strictly by employer invitation : it is the company that subscribes to the UKG plan (starting at around €3 per month per employee, decreasing depending on headcount and activated modules). Once the contract is signed, your HR department triggers the automatic sending of an email containing a unique and personal activation link.

Detailed activation procedure

1. Spot the MyPeopleDoc invitation email in your inbox (also check spam). The sender is generally noreply@mypeopledoc.com or an alias from your HR department.
2. Click the activation link quickly: it generally expires within 30 days. After that, you will need to request a new link from your HR department.
3. Enter the unique activation code provided in the email if requested.
4. Choose the email associated with the account — the most strategic step in the entire process (see tip below).
5. Create a strong password : minimum 12 characters, a mix of uppercase letters, lowercase letters, numbers, and special characters, ideally generated by a password manager.
6. Verify your address via the confirmation email, accept the terms and conditions, and complete the account creation.

For subsequent logins, access is through www.mypeopledoc.com or, in large organizations, directly via the intranet with single sign-on (SSO).

Tip no. 1: use a personal email, never your work email

This is the classic trap. If you activate your MyPeopleDoc account with your address prenom.nom@votreentreprise.fr, the day you leave the company, you lose access to your work mailbox — and therefore to any recovery function (forgotten password, login alerts, email verification). Always use your personal address (Gmail, iCloud, Proton Mail) when creating the account. This way, you will be able to view your payslips 5, 10, or 30 years after leaving — exactly the portability promise that is MyPeopleDoc’s strength. Be aware: if you lose access to the associated email address, account recovery requires a manual procedure with support, long and tedious.

Step 2 — Secure your MyPeopleDoc access with 2FA and biometrics

Your digital vault contains extremely sensitive data: income, bank account details, social security number, employment contracts. A password alone is no longer enough in 2026.

Enable two-factor authentication (2FA)

Two-factor authentication is now enabled by default when creating an account on most MyPeopleDoc deployments, but check it in Settings › Security. Three options are generally offered:

• Code by SMS : convenient but vulnerable to SIM swapping. Acceptable to get started, to be replaced as soon as possible.
• Authentication app (Google Authenticator, Authy, 1Password, Microsoft Authenticator): the recommended method. The code changes every 30 seconds and cannot be intercepted remotely.
• Backup email : useful as a fallback method, provided that this email is a personal account that is itself secured.

Enable biometrics in the mobile app

Download the official app on iOS or Android (search for PeopleDoc, UKG Pro and UKG Ready depending on your company’s deployment). Once logged in with your usual credentials, enable Face ID or fingerprint authentication in the app settings. You will also receive a push notification each time a new document is uploaded — useful for never missing a payslip or a signature request.

Keep the recovery codes

When 2FA is activated, MyPeopleDoc provides one-time recovery codes. Keep them in a safe place: password manager, iCloud Keychain, or sealed envelope. Without them and without access to your phone, account recovery will necessarily have to go through your HR department or UKG support, which can take several days.

Step 3 — Organize your vaorlt so you can find everything in 5 seconds

After a few years, your MyPeopleDoc vault may contain 100 to 300 documents. Minimal organization will save you from spending 20 minutes looking for the February 2023 payslip when your banker asks for it.

Automatic vs. manual filing

MyPeopleDoc applies basic automatic organization by document type (Payroll, Contracts, Amendments, Certificates, Memos), with filters by type and date. You can supplement this organization with:

• Custom tags : add labels by project, by year, by subject (e.g.: "moving," "tax return," "bank file")
• Manual subfolders : create your own folders according to your personal logic
• Search by keywords : the search engine indexes the content of PDF, which makes it possible to find a document even without knowing its exact title

Three good ororganization practices

• Systematically download critical documents (contract, employment certificate, latest payslip from each year) to your hard drive or personal cloud. MyPeopleDoc portability is guaranteed, but a local copy never hurts.
• Enable email and push notifications for each new upload, so you don’t miss any important document (especially pay slips at the end of the month).
• Monitor your quota : 10 GB is more than enough for an entire career (maximum size of 250 MB per file), but if you also store large personal supporting documents there, keep an eye on the gauge in the settings.

Step 4 — Master secure sharing and electronic signature

MyPeopleDoc is not just a storage box: it is also a sharing and electronic signature tool. Used properly, it is a much better replacement for sending email attachments to your banker, a landlord, or the administration.

Share a document securely with a third party

Rather than sending a payslip as a Gmail attachment (which passes through Google’s servers), use MyPeopleDoc’s native sharing feature:

1. Select the document to share
2. Click on the Share icon or “Generate a link”
3. Set an expiration date (24 h, 7 days, 30 days depending on the need)
4. Optionally, add a password to be sent separately
5. Copy the link and send it through the channel of your choice

The recipient accesses the document via a dedicated page, without needing a MyPeopleDoc account. Upon expiration, the link automatically deactivates itself and the document is no longer accessible. Ideal for banking procedures, rental applications, or administrative registrations.

Use the eIDAS electronic signature

For contracts or amendments to be signed, MyPeopleDoc includes an electronic signature conforme with the European eIDAS regulation. Procedure:

1. You receive a signature request notification
2. You authenticate yourself (password + 2FA, or biometrics via the mobile app)
3. You read the document to be signed
4. You confirm the signature with one click
5. A time-stamped audit trail horodatée is generated automatically

An electronic signature has the same legal value as a handwritten signature. No more need to print, scan, and send back a document to approve a raise or a remote work addendum.

Step 5 — Guarantee the portability of your cort after your departure

This is where MyPeopleDoc really stands out from competing solutions: your personal safe belongs to you, independently of your employer — in accordance with Article L3243-2 of the French Labor Code on the dematerialization of pay slips. Provided the transition has been properly prepared.

Before leaving the company

A few weeks before your actual departure, take the time to:

• Check that your activation email address is indeed personal. If this is not the case, contact MyPeopleDoc support before the end of your contract to change it (your work email will be deactivated after your departure).
• Download a local copy for all your important documents: pay slips, contract, addenda, work certificate, final settlement, France Travail certificate.
• Retrieve your employer certificate intended for France Travail and your employment certificate if the employer uploads them to MyPeopleDoc.
• Check your notifications so you don’t miss any late documents (payroll adjustments, deferred bonuses).

After your departure

Once you have left the workforce, your MyPeopleDoc account remains fully accessible:

• You continue to log in to www.mypeopledoc.com with your usual credentials
• You can view and download your documents with no time limit
• The service remains free for you for life (the employer simply stops paying the subscription concerning you, and can no longer upload new documents)
• Pay slips are kept 50 years via Arkhineo’s evidentiary archiving — valuable for your future retirement procedures

If your new company also uses MyPeopleDoc

Excellent news: all your documents are combined in the same personal safe. You keep the pay slips and contracts from your former employer, and the new ones are added automatically. To do this, your new HR department simply needs to invite you using the same personal email address already used previously.

Summary: your MyPeopleDoc checklist

Security and compliance: what you need to know about MyPeopleDoc

MyPeopleDoc meets security standards comparable to those of the banking sector, with a few nuances to be aware of:

• AES-256 encryption data at rest on servers
• TLS 1.3 for data transfers
• ISO/IEC 27001 certification and HDS hosting (Health Data Hosting Provider)
• GDPR Compliance : servers located in France and Europe, with no transfer of European users’ data to the United States (post-Schrems II requirements)
• Legally admissible archiving provided by Arkhineo, a subsidiary of Docaposte
• Multi-factor authentication enabled by default

To be qualified : MyPeopleDoc does not offer end-to-end encryption (E2E). The publisher UKG can technically access the data stored on its servers (within a strictly regulated framework, such as a judicial requisition). For the vast majority of HR documents, this level of protection is more than sufficient. For ultra-sensitive documents (medical, legal), an E2E vault like Tresorit or Proton Drive offers an additional level of protection.

B2B2C model: who should you contact in case of a problem?

MyPeopleDoc operates on a B2B2C : the direct commercial client is the company, not you. Practical consequence for support:

• While employed : contact your HR department first. They can resend an activation link, unlock an account, or liaise with UKG.
• After your departure : use the support form on mypeopledoc.com (response within 24 to 48 business hours).
• For highly technical questions (SSO integration, data migration), only UKG can intervene, generally at the request of the client company.

For companies developing their own HR tools or custom employee portals, DualMedia supports the development of GDPR-compliant documentary platforms.

FAQ — MyPeopleDoc

How do I activate my MyPeopleDoc account if I did not receive an invitation?

First, check your spam and junk mail folders. If nothing arrives, contact your HR department directly: they are the only ones who can trigger a new invitation email. It is impossible to create a MyPeopleDoc account on your own; the service works strictly by employer invitation.

Can I keep access to my MyPeopleDoc vault after leaving the company?

Yes, for life and free of charge, provided that you activated your account with a personal email address (not a work one). Your payslips are kept for 50 years, your contracts indefinitely, in accordance with Article L3243-2 of the French Labor Code.

What should I do if my MyPeopleDoc activation link has expired?

Activation links generally expire within 30 days. Ask your HR department to generate a new link — this is a routine operation they can complete in just a few minutes.

How do I log in to MyPeopleDoc?

Go to www.mypeopledoc.com and enter the email address and password set when activating your account. In some large organizations, you can log in directly from the intranet via single sign-on (SSO). A mobile application is also available on iOS and Android.

How much storage does MyPeopleDoc offer?

10 GB of free personal storage, with a maximum size of 250 MB per file. This is more than enough for an entire career’s worth of HR documents. If you also store your personal supporting documents there, keep an eye on the quota in the settings.

Is MyPeopleDoc really secure?

Yes. AES-256 encryption at rest, TLS 1.3 in transit, ISO 27001 certification, HDS hosting in France and Europe, RGPD confority, Arkhineo legally admissible archiving. One nuance: this is not end-to-end encryption (E2E), unlike solutions such as Tresorit or Proton Drive.

How much does MyPeopleDoc cost?

For employees: entirely free, for life. For companies: starting at around 3 euros per month per employee, with tiered pricing depending on headcount and activated modules (electronic signature, workflows, EDM). The employer pays the subscription.

What documents can I store in MyPeopleDoc?

HR documents uploaded by your employer (payslips, contracts, amendments, certificates, service memos) as well as your personal supporting documents that you add yourself (bank account details, ID document, diplomas, proof of address). Accepted formats include PDF, JPG, PNG, DOC, DOCX, among others.

What is the difference between MyPeopleDoc, PeopleDoc, and UKG?

PeopleDoc is the French company founded in 2007 by Jonathan Benhamou and Clément Buyse. MyPeopleDoc is the employee-side space (your personal vault). UKG (Ultimate Kronos Group) is the American publisher that has owned the solution since 2018 and renamed it UKG HR Service Delivery on the company side.

Who are MyPeopleDoc's direct competitors?

The main competitors in France are Digiposte (La Poste, more general-purpose with bills and taxes), Coffreo (specialist in temporary staffing), Sage Coffre, and the ADP employee space. MyPeopleDoc remains the most specialized in HR documents and the most widely used by mid-sized companies and large accounts.