Mastering MyPeopleDoc: 5 steps for effective use in 2026

Activation, security, organization, sharing, and portability: 5 steps to master MyPeopleDoc and get the most out of your HR coffer-fort in 2026.

MyPeopleDoc became in 2026 the most widely used digital HR vault in France, deployed at more than 1,000 companies and managed by UKG (Ultimate Kronos Group) since the acquisition of the French solution in 2018. Payslips, contracts, certificates, bank account details, supporting documents: your administrative career now fits into 10 GB of secure personal storage, kept for up to 50 years, accessible for life even after you leave the company. But between the initial activation, securing access, organizing documents and portability, the majority of users only make use of a fraction of the possibilities. Here are the 5 practical steps to master MyPeopleDoc and get the most out of it, from the first invitation email to your professional life after leaving the company.

Step 1 — Activate your MyPeopleDoc account correctly

Activating your account determines everything that follows. A bad decision at this stage (wrong email, expired link, weak password) can cost you access to years of pay slips. Here is the step-by-step procedure.

The trigger: the invitation email from your employer

You cannot create a MyPeopleDoc account on your own. The service works strictly by employer invitation : the company is the one that takes out the subscription (around €3 per month per employee, on a sliding scale depending on size). Once the contract is signed, your HR department triggers the automatic sending of an email containing a unique and personal link.

Detailed activation procedure

1. Locate the invitation email in your inbox (also check spam). The sender is generally noreply@mypeopledoc.com or an alias from your HR department.
2. Click the activation link quickly: it generally expires within 30 days. After that, you need to request a new link from your HR department.
3. Enter the unique activation code provided in the email if requested.
4. Choose the email associated with the account — the most strategic step in the entire process (see tip below).
5. Create a strong password : minimum 12 characters, a mix of uppercase and lowercase letters, numbers, and special characters. Ideally generated by a password manager.
6. Accept the terms and conditions and complete the account creation.

Tip no. 1: use a personal email, not your work email

This is the trap many employees fall into. If you activate your MyPeopleDoc account with your address prenom.nom@votreentreprise.fr, on the day you leave the company, you lose access to your work mailbox and therefore to all recovery functions (forgotten password, login alerts, MFA validation by email). Always use your personal email (Gmail, iCloud, ProtonMail) lors when creating the account. This way, you will be able to view your payslips 5, 10, or 30 years after your departure — exactly the promise of portability that makes the tool valuable.

Step 2 — Secure your access with 2FA and biometrics

Your fort contains extremely sensitive data: income, bank account details, social security number, contracts. A password alone is no longer enough in 2026.

Enable two-factor authentication (2FA)

2FA is now enabled by default when the account is created on most MyPeopleDoc deployments, but check it in Settings › Security. Three options are generally offered:

• Code by SMS : convenient but vulnerable to SIM swapping. Acceptable to get started, to be replaced as soon as possible.
• Authentication app (Google Authenticator apps (Google Authenticator, Authy, 1Password, Microsoft Authenticator): the recommended method. The code changes every 30 seconds and cannot be intercepted remotely.
• Backup email : useful as a fallback method, provided that this email is a secure personal account.

Enable biometrics in the mobile app

Download the official app (search for PeopleDoc and UKG on iOS and Android — its name varies by region). Once logged in with your credentials, enable Face ID or Touch ID in the app settings. For future sessions, your fingerprint or face is enough; no need to re-enter your password every time.

Keep the recovery codes

When 2FA is enabled, MyPeopleDoc provides recovery codes (generally 8 to 10 one-time-use codes). Write them down in a safe place: iCloud Keychain, password manager, or sealed envelope. Without them and without access to your phone, account recovery will necessarily have to go through your HR department, which can take several days.

Step 3 — Organize your vaorlt so you can find everything in 5 seconds

After a few years, your vaorlt may contain 100 to 300 documents. Minimal organization will save you from spending 20 minutes looking for your February 2023 payslip when your banker asks for it.

Automatic vs. manual filing

MyPeopleDoc applies basic automatic filing by document type (Payroll, Contracts, Amendments, Certificates, Service notes). You can supplement this filing with:

• Custom tags : add labels by project, by year, by subject (e.g.: "moving," "tax return," "bank file")
• Manual subfolders : create your own folders according to your personal logic
• Keyword search : search indexes the content of PDFs, which makes it possible to find a document even without knowing its exact title

Three good ororganization practices

• Systematically download critical documents (contract, last pay slip of each year) to your hard drive or personal cloud. MyPeopleDoc portability is guaranteed, but a local copy never hurts.
• Enable email notifications for each new upload, so you don’t miss any important document (especially pay slips at the end of the month).
• Check your quota : 10 GB is more than enough for a 30-year career, but if you also store large volumes of personal supporting documents there, keep an eye on the gauge in the settings.

Step 4 — Master secure sharing and electronic signature

MyPeopleDoc is not just a storage box: it is also a sharing and signing tool. Used properly, it replaces sending an email to your banker, a landlord, or the administration.

Share a document securely with a third party

Instead of sending a pay slip as a Gmail attachment (which goes through servers Google), use the native sharing feature:

1. Select the document to share
2. Click on the Share icon or “Generate a link”
3. Set an expiration date (24 h, 7 days, 30 days depending on the need)
4. Optionally, add a password to be sent separately
5. Copy the link and send it through the channel of your choice

The recipient can access the document via a dedicated page, without needing a MyPeopleDoc account. Once it expires, the link automatically deactivates and the document is no longer accessible. Ideal for banking procedures, rental applications, or administrative registrations.

Use the eIDAS electronic signature

For contracts or amendments to be signed, MyPeopleDoc includes an electronic signature conforme with the European eIDAS regulation. Procedure:

1. You receive a signature request notification
2. You authenticate yourself (password + 2FA, or via the mobile app with biometrics)
3. You read the document to be signed
4. You confirm the signature with one click
5. A time-stamped audit trail horodatée is generated automatically

The signature has the same legal value as a handwritten signature. No need to print, scan, and send back a document to approve a raise or a remote work amendment.

Step 5 — Guarantee the portability of your cort after your departure

This is where MyPeopleDoc really stands out from competing solutions: your account stays with you after you leave the company, provided you have properly prepared this transition.

Before leaving the company

A few weeks before your actual departure, take the time to:

• Check that your activation email address is indeed personal. If this is not the case, contact MyPeopleDoc support before the end of your contract to change it (your work email will be deactivated after your departure).
• Download a local copy of all your important documents: pay slips, contract, amendments, work certificate, final settlement, unemployment certificate.
• Retrieve your Pôle emploi certificate and your employment certificate if the employer uploads them to MyPeopleDoc.
• Check your notifications so you don’t miss any late documents (payroll adjustments, deferred bonuses).

After your departure

Once sortie from the workforce, your account remains accessible:

• You continue to log in to www.mypeopledoc.com with your usual credentials
• You can view and download your documents with no time limit
• The service remains free for you (the employer simply stops paying their subscription for you)
• Pay slips are kept 50 years, for your future retirement procedures

If you change companies and the new one also uses MyPeopleDoc

Great news: all your documents are combined in the same coffre-fort. You keep the pay slips and contracts from your former employer, and the new ones are added automatically. To do this, your new HR department simply needs to invite you using the same personal email address already used previously.

Summary: your MyPeopleDoc checklist

Security and compliance: what you honestly need to know

MyPeopleDoc meets high security standards, but the article should be honest about the nuances:

• AES-256 encryption at rest on servers (bank-grade equivalent)
• TLS 1.3 for data transfers
• ISO/IEC 27001 certification
• GDPR Compliance with hosting in Europe
• Multi-factor authentication enabled by default since 2024

To be qualified : MyPeopleDoc does not offer end-to-end encryption (E2E). The publisher UKG can technically access the data stored on its servers (with autorization of an administrative type such as a court order). For the majority of HR documents, this level of protection is more than sufficient. For ultra-sensitive documents (medical, legal), an E2E vault such as Tresorit or ProtonDrive offers an additional level.

B2B2C model: who should you contact in case of a problem?

MyPeopleDoc operates on a B2B2C : the direct commercial client is the company, not you. Practical consequence for support:

• While employed : contact your HR department first. They can resend an activation link, unlock an account, or liaise with UKG.
• After your departure : use the support form on mypeopledoc.com (response within 24-48 business hours).
• For highly technical questions (SSO integration, migration issue), only UKG can intervene, generally at the request of the client company.

For companies developing their own HR tools or custom employee portals, DualMedia supports the development of GDPR-compliant documentary platforms.

FAQ — MyPeopleDoc

How do I activate my MyPeopleDoc account if I did not receive an invitation?

First check your spam and junk mail folders. If there is nothing, contact your HR department directly: only they can trigger a new invitation to be sent. You cannot create a MyPeopleDoc account on your own; the service operates strictly by employer invitation.

Can I keep access to my vault after leaving the company?

Yes, for life and free of charge, provided you activated your account with a personal email address (and not your work email). Your payslips are kept for 50 years, your contracts indefinitely.

What should I do if my MyPeopleDoc activation link has expired?

Activation links generally expire within 30 days. Ask your HR department to generate a new link — this is a routine operation, and they are equipped to do it in just a few minutes.

How much storage does MyPeopleDoc offer?

10 GB of free personal storage space. That’s more than enough for 30 years of career-related HR documents. If you also store your personal supporting documents there (bills, administrative files), keep an eye on the quota in the settings.

Is MyPeopleDoc really secure?

Yes. AES-256 encryption at rest, TLS 1.3 in transit, ISO 27001 certification, GDPR compliance, European hosting. One nuance, however: this is not end-to-end encryption (E2E). The publisher UKG can technically access server data, unlike solutions such as Tresorit or ProtonDrive.

How much does MyPeopleDoc cost?

For employees: completely free, for life. For companies: about 3 euros per month per employee, with tiered pricing depending on workforce size. The employer pays the subscription, not the employee.

What documents can I store in MyPeopleDoc?

HR documents uploaded by your employer (pay slips, contracts, amendments, certificates, service notes) as well as your personal supporting documents that you add yourself (bank account details, ID, diplomas, proof of address). MyPeopleDoc is not a general-purpose cloud service, so stay focused on administrative documents.

What is the difference between MyPeopleDoc, PeopleDoc, and UKG?

PeopleDoc is the complete platform on the company side. MyPeopleDoc is the employee-side space (your personal vaorlt). UKG (Ultimate Kronos Group) is the American publisher that has owned and developed the solution since acquiring the French company PeopleDoc in 2018.

Who are MyPeopleDoc's direct competitors?

The main competitors in France are Digiposte (La Poste, more general-purpose with EDF bills, taxes), Coffreo, Sage Coffre, and the ADP employee space. MyPeopleDoc remains the most specialized in HR documents and the most widely used by mid-sized companies and large enterprises.